Simply Accounting 2005 Basic review:4 stars (Accounting Idiot) - I currently use Ver. 2004 and have not upgraded to v. 2005 but I can say that I love this software. It is inexpensive and does everything you need it to do.

I only took one accounting class (hated it) almost 15 years ago so I knew very little about how to keep my own books. I just started my own business and thought I should have some formal record of my financials even if my accountant would have to clean it up later. Simply accounting had wonderful tutorials on CD (included) and I was able to go directly to what area I needed help with. I have to admit that I had to start over with a new company a couple of times because I messed up some entries, but that was because I am not an accountant and didn't want a bunch of adjustments to correct entries.

I read the other review and yes, you do get a pop-up window that asks if you are sure you want to enter something older than 7 days, but you can change that in the options. I don't have a lot of paperwork yet so I probably enter documents in maybe once or twice a month and I have NO problems with these infrequent entries.

I even created my own personalized invoices, POs, receipts, etc that match my letterhead. I can email or print these out for clients. It sends emails through Outlook.

The best part is the wizard. When you set up a new company, the wizard will ask you what type of business you are running and then develop an account list based on that. I was able to add and delete my own as I went along.

If you believe you can be taught accounting, give this program a try.2 stars (Hard to use and unforgiving of errors) - I've used Simply Accounting for my small business for 12 months. It is a decent basic accounting package with all the features you would expect. However, it is hard to work with and extremely unforgiving.

The first problem is that Simply Accounting assumes that you will always enter all transactions in ascending date order, and that you use the program at least every week. The root cause is Simply Accounting's concept of the "current session date". The program complains if you enter any transaction that is more than 7 days before or after this date. It also complains if you then try to move the session date to another date more than 7 days away -- as if this were some major accounting heresy. So if you are going through your paperwork catching up on your accounts at the end of the month, this gets incredibly annoying very quickly.

Secondly, if you ever have the temerity to enter one transaction that precedes any other, you get another warning that the earlier transaction will affect any reports you might have run. Gee, there's a surprise. There is no way to turn this annoying warning off. So you'd better order all your paperwork by date, or else suffer death by a thousand clicks to dismiss this warning message every time.

Thirdly, if you make a mistake entering a transaction, there is no way to go back and correct the transaction. You can reverse transactions, but this means adding a second transaction to back out the old one and a third for the corrected transaction. I understand that this is important for audit trail purposes, but make it possible to collapse the audit trail into a single transaction. If you're just fat fingered like me or forget to change the date from the last transaction (this happens to me a lot), your accounts become littered with incorrect transactions and their reversals -- three transactions for each mistake. If renders any kind of reporting on account transactions almost useless, because the debit and credit columns are swelled by (irrelevant) transaction errors and their corrections. I'm a one-man business -- I don't need an audit trail to show that I messed up the date of a payment or invoice. It obscures the view of how well/badly my business is actually doing.

The user interface compounds these problems. For most transactions, you want to enter the date, the payee or payor, the amount(s), and the account(s) to book the expense/revenue against. However, the forms are not laid out in this order on the screen. You'll need to navigate by mousing and clicking extensively to get to these fields and enter the relevant information. This is why it's so very easy to get the wrong date for a transaction -- not only is the date field not the first on the form, you need to press Tab more than 6 times to get there from the payee/payor field. To enter the account efficiently, you'll need to have memorized its 4 digit code. No, you can't start typing the first few characters of the name of the account and have the software auto-complete. If you click on the pick-list of accounts, they are ordered by account code and not alphabetically, which makes it vastly harder to find the account you want to use.

Finally, the software assumes you are fluent in accounting jargon, terminology and practices. It claims to have a mode where it uses "non accounting terms" but this is more confusing than using the actual terms themselves. There's no help for novice business owners -- you'll need to get a basic grounding in account-keeping because the software and manuals offer little to no help.
Simply Accounting 2005 Basic Features:
Computer software (programs)
Accounting (Account)
CD
Track projects; over 100 industry-specific starter templates
Easy-to-use accounting tools for running a business
Manage customers and suppliers; run business reports
Handle employee payroll; generate checks and invoices
Productivity tips and advice for 100+ business types

Simply Accounting 2005 Basic is the CD-ROM version. The full version can be purchased by clicking on the "CLICK HERE TO ORDER" button below for around 39.99USD.